Social Committee

Social Committee Charter

1. Purpose

The Social Committee is a volunteer committee formed to strengthen community connection by organizing social activities, supporting community traditions, welcoming new residents, and assisting with holiday decorations in HOA common areas, including the Lake House.

2. Mission

To foster a friendly, inclusive community by creating opportunities for residents to meet, participate, and enjoy community amenities in a respectful and organized way.

3. Responsibilities

The Social Committee may plan, coordinate, and support the following activities (subject to HOA policies and Board approval when required):

A. Community Social Events

• Neighborhood gatherings and meet-and-greets
• Cookouts, potlucks, seasonal socials, and themed events
• Family-friendly activities when appropriate

B. Holiday Gatherings & Traditions

• Holiday and seasonal events (e.g., summer celebrations, Halloween, winter/holiday social)
• Optional community traditions such as cookie swaps or gift exchanges

C. Games & Activities

• Mahjong, Bingo, card games, board games, trivia, and similar social activities
• Optional friendly tournaments or recurring game nights

D. Charity Collections (Optional)

• Food drives, toy drives, school supply drives, or other voluntary community collections
• Clear communication that participation is optional and donations are delivered promptly to the intended charity

E. Lake House Scheduling Support (Non-Enforcement)

The Committee may assist residents by:

• Sharing how to reserve the Lake House and where to find rules
• Helping coordinate community event dates to avoid conflicts with private reservations
• Referring scheduling conflicts or rule questions to HOA Management or the Board

The Committee does not enforce rules and does not override HOA Management or Board authority.

F. Holiday Decorations (Common Areas & Lake House)

• Coordinate seasonal decorations for approved HOA common areas and the Lake House
• Organize volunteer help for decorating and takedown
• Ensure décor is safe, tasteful, and does not damage HOA property

G. Welcoming New Residents

• Support a welcoming environment for new residents
• Organize occasional “Welcome to the Community” gatherings
• Help connect new residents with community information (events, amenities, and participation opportunities) through approved HOA communication channels

4. Authority & Limitations

The Social Committee is advisory and volunteer-based and may not:

• Enter into contracts or direct vendors on behalf of the HOA
• Spend HOA funds without Board approval
• Create or enforce HOA rules
• Represent the HOA publicly without Board authorization

5. Committee Structure

The Committee may include:

• Chair: leads meetings and serves as liaison to the Board/Management
• Vice Chair (optional): supports the Chair
• Communications Lead: announcements, sign-ups, and resident outreach
• Event Leads (as needed): coordinate specific events (games, holiday events, decorations, etc.)

Membership is open to residents/owners in good standing, subject to reasonable size and participation needs.

6. Meetings & Communications

• Meetings occur [monthly/quarterly/as needed]
• Events and updates will be shared through HOA-approved channels (email, portal, posted notices, etc.)
• Communications must remain respectful, community-focused, and consistent with HOA policies

7. Budget & Spending

• The Committee may submit event plans and budget requests for Board review
• No HOA funds may be spent without prior approval
• Reimbursements require receipts and must follow HOA procedures

8. Review & Approval

This Charter may be reviewed annually and updated as needed. Changes require Board approval.

Approved By: ___________________________ (Board President)
Date: ___________________

Committee Documents

Click the links below to access current committee documents:

• Committee Charter (PDF)
• Meeting Minutes – January
• Meeting Minutes – February
• Agenda – March
• Budget Review (PDF)

Contact Committee Members

For questions or comments, you may contact the committee via email: committee@raviniavillashoa.org